Soham Town Council - Minutes of Meeting

Notice is hereby given that a meeting of Soham Town Council will be held in Hall 1, The Walter Gidney Pavilion, Fountain Lane, Soham on Monday 9th July 2007 commencing at 7.15pm with up to 15 minutes of public comment time on Agenda Items, followed by the formal business, and you are summoned to attend for the transaction of the following business:-

Minutes of a meeting of the Soham Town Council held at The Walter Gidney Pavilion, Fountain Lane, Soham on Monday 11th June 2007.

Present:	Councillors Mr CM Palmer (Chairman), Mrs PA Tuite (Vice Chairman), Mr T Brown, Mr GR Ginn, Mr AJA Hinsley, Mr GM Hobbs, Mr PS Lane & Mr D Schunmann and Mesdames Mrs RR Aitchison, Mrs PL Gibbon, Mrs J Gipp, Mrs AEY Pallett & Mrs JA Webb.
In Attendance:	County Councillor Mr JA Powley District Councillors Mr T Cornell, Mr M Duckworth, Mr J Humphreys, Mr J Palmer & Mr A Parramint.
Apologies:	Councillor Mr G Fisher County Councillor Mrs J Broadway
103/07	PUBLIC COMMENT TIME There were no representations from members of the public.
104/07	CHAIRMAN'S ANNOUNCEMENTS The Chairman reminded all Councillors of their responsibility to declare an interest regarding any items on the Agenda.
105/07	MINUTES OF MEETING HELD 14TH MAY 2007 RESOLVED that the minutes of the meeting be approved and signed as a true record.
106/07	MATTERS ARISING FROM THE MINUTES Filling of Vacancies (85/07) NOTED that the closing date for applications to fill the vacancy on the Town Council was Friday 15th June 2007. Appointment of Committees (86/07) NOTED that due to other commitments, Councillor D Schunmann was no longer able to serve as a member of the Planning Committee. Section 106 Agreements (94/07) NOTED that the definitive 'wish list' for section 106 agreements would be presented to Council at its next meeting on Monday 9th July 2007, prior to the comprehensive list being sent to East Cambridgeshire District Council. Joint East Cambridgeshire District Council/CALC Parish Forum (98/07) NOTED copies of notes and slides used in the presentation at the meeting held on 4th June 2007 were received.
107/07	MINUTES OF MEETINGS OF STANDARD COMMITTEES RESOLVED that the minutes of the following committees which are printed and attached to these minutes be confirmed and approved and the recommendations contained therein be adopted:- Planning - 30th May 2007 Matters Arising East Cambridgeshire District Council - Local Development Framework (PL39/07) NOTED that correspondence from East Cambridgeshire District Council had stated that due to time pressures of producing the Local Development Framework, the latest they would be able to accept representation from Soham Town Council was 3rd July 2007. RESOLVED that East Cambridgeshire District Council be informed that this was not acceptable as Soham Town Council had been given only a short time in which to reply, receiving the first draft mid May 2007, the consultation process with Soham Town Council meant that its Planning Committee would consider a detailed response at its meeting on 27th June 2007, which would then be taken to full Council on the 9th July 2007, thus making the extended date of 3rd July 2007 still unacceptable in view of the importance of the issues raised.
108/07	PAYMENTS AND SCHEDULE OF ACCOUNTS - MAY 2007 RESOLVED that the schedule of payments and statement of balances as at 31st May 2007, attached to these minutes as appendices, be confirmed and approved, and are in accordance with Council's financial regulations.
109/07	WORKING PARTY - COMMUNITY FACILITIES CONSULTATION RESOLVED that the Councillors Mr CM Palmer (Chairman), Mrs PA Tuite (Vice Chairman), Mr GM Hobbs, Mr AJA Hinsley & Mrs PL Gibbon be appointed members of the Working Party to meet with East Cambridgeshire District Council and to ascertain a brief on the way the consultation on the need for additional Community Facilities in the Town should proceed.
110/07	APPOINTMENT OF REPRESENTATIVES TO OUTSIDE BODIES RESOLVED that the following Councillors be approved as Town Council representatives on the relevant outside bodies: Councillors Mrs PS Lane & Mrs PA Tuite - Trustees, Soham United Charities Councillors Mrs J Webb & Mrs PL Gibbon - Trustees, Soham Moors Old Grammar School Fund Councillors Mrs PL Gibbon & Mr AJA Hinsley - Barway Community Committee RESOLVED also that the Clerk write to Barway Community Committee requesting an update on progress of the project.
111/07	SOHAM CONSERVATION AREA - MOTION RESOLVED to approve the motion that "This Council requests East Cambridgeshire District Council monitor the colours used to paint buildings situated in the Conservation Area of the town and that only appropriate colours be allowed". RESOLVED also that the Clerk write to East Cambridgeshire District Council informing them of this Council's resolutions. NOTED that District Councillor James Palmer had spoken with Rosie Burton, Conservation Officer, East Cambridgeshire District Council who had confirmed that there were no controls over the colours of woodwork in a Conservation Area, but would be making a site visit to Soham Town Centre to check the colourful facades of some buildings within the area.
112/07	TOWN TWINNING PROTECT - MIECHÓW, POLAND Council considered a letter from the Mayor of the town of Miechów, Poland expressing a wish to be twinned with Soham. It was agreed that it would an excellent opportunity to twin with this or indeed any town in Eastern Europe. RESOLVED that the Clerk write to the Mayor of Miechów expressing Soham's further interest in the possibility of twinning with them.
113/07	COMMITTEE MEETINGS - TO SET DATES RESOLVED that the next meeting of Standing Committees to take place on Monday 16th July 2007 at the following times: Community Amenities - 7.15pm Cemetery & Allotments - 8.00pm
114/07	EAST CAMBRIDGESHIRE NEIGHBOURHOOD NEWS The May edition of East Cambridgeshire Neighbourhood News, distributed by the East Cambridgeshire Neighbourhood Policing Team, Ely Sector was received, along with crime figures for the month of May 2007.
115/07	EAST CAMBRIDGESHIRE CHARITY GOLF DAY NOTED that the East Cambridgeshire Charity Golf Day would be held at the On Par Golf Course & Driving Range on Friday 6th July 2007 starting at 1.00pm.
116/07	SOHAM BENEVOLENT ASSOCIATION - SOHAM CARNIVAL A letter of thanks was received from the Soham Benevolent Association for the use of the Recreation Ground and Pavilion free of charge for its 54th Soham Carnival & Heavy Horse Show held on Bank Holiday Monday 28th May 2007.
117/07	SOHAM ON-LINE COMMUNITY WEBSITE A letter of thanks was received from Christopher Scurrah, Editor of Soham On-Line Community Website www.soham.org.uk for the Council's donation of £600 towards its running costs.
118/07	MAGPAS A letter of thanks was received from MAGPAS for the Council's donation of £750 towards its Community First Responder Scheme.
119/07	VICTIM SUPPORT CAMBRIDGESHIRE A letter of thanks was received from Victim Support Cambridgeshire for the Council's donation of £300 towards it work with victims of crime in the area.
120/07	CARE NETWORK A letter of thanks was received from Care Network for the Council's donation of £200 towards its new mobile warden scheme in Soham. NOTED that the scheme now has a new name - Deniva - and the Management Committee has been established as a sub-committee of the Viva Arts & Community Group Board of Trustees; it comprises of four volunteers from the community as well as a Viva Arts & Community Group representative and Councillor Mr GR Ginn is its new Chairman. Deniva hopes to be able to start operating during the Summer of 2007.
121/07	CALC TRAINING COURSES FOR NEW COUNCILLORS RESOLVED that Council would pay the total fees being £165.00, for Councillors Mrs J Gipp and Mrs AEY Pallett to attend the CALC training courses entitled 'Councillor Professional Development', Stages 1, 2 and 3. These would be held in the Training Room, Unit 33 Stephenson Road, St Ives, Cambridgeshire on Saturday 29th September 2007, 17th November 2007 and 26th January 2008, 9.45am - 1.30pm.
101/07	PAPERS TABLED Soham Town Forum - Agenda Meeting 12th July 2007 and minutes, meeting 31st May 2007. Councillor Fred Brown - Highlights of the Week, 25 May, 15th June and 8th June 2007. Cambridgeshire County Council - Farms, Issue 5, Spring/Summer 2007 Andrézieux-Bouthéon - No. 98 June 2007 Cambridgeshire ACRE - Community Action, Summer 2007
102/07	DATE OF NEXT REGULAR MEETING NOTED that the next regular meeting of the Council would be held at 7.15pm on Monday 9th July 2007.